Medical Professionals, Here's Your Guide to Virtual Offices

by Megan Hettwer
9/17/2018 5:16:57 PM

Understanding Virtual Medical Office Space and Staffing

Whether you’re a doctor, dentist, chiropractor, psychologist, or something else entirely, rentable office space can be a great solution for medical professionals. When you have to juggle diverse priorities that range from business development to providing patient care, it’s easy to wish there were more hours in a day.

Luckily, there’s an easy, affordable way to get more done: virtual offices and virtual assistants. Once your office is humming along smoothly, you can get back to doing what you do best — taking care of patients.

What is a virtual office?

First things first, let’s talk about virtual offices. It’s a term that can mean different things to different people, but we’re referring to physical, rentable office space with memberships that fit your exact needs.

Many medical professionals choose a private office or executive suite. This is a great option for anyone who needs to see patients in the office (like therapists and counselors), or for any provider who simply prefers having more peace, quiet, and privacy. Conference rooms and meeting spaces are also available on an hourly, daily, and weekly basis depending on your workload and needs.

Some of the main benefits of a virtual office include:

  • Cost savings and flexibility. Traditional commercial office rentals are expensive and require lengthy lease terms. Virtual offices cost a fraction, and the membership is on your terms.
  • Great locations. Virtual offices typically boast central locations, sometimes with prestigious addresses that boost the credibility and professionalism of your office.
  • Access to basic office tools. Printers, scanners, fax machines… virtual offices have it all. Saving money isn’t even the biggest benefit — imagine never having to fix another printer again.
  • Additional support as needed. For the majority of medical professionals, getting help from a virtual assistant is the biggest perk of joining a virtual office provider. Companies like Intelligent Office employ dedicated, highly trained assistants who can help streamline operations.

How virtual assistants help medical professionals do more work, better

As a medical provider, patient care is your #1 priority. A virtual assistant helps you focus on providing care, because they can tackle projects that include:

  • Scheduling appointments and follow-ups
  • Receptionist duties, including answering basic patient questions about your practice
  • Data compilation, including initial client intake over the phone
  • Remote administrative tasks
  • Maintaining and safeguarding information per HIPAA standards
  • Gathering insurance information 

That short list is the tip of the iceberg, too. Once your virtual assistant is up to speed on the ins and outs of your practice, you’ll likely discover even more responsibilities they can take over.


To learn more about virtual offices and virtual assistants for your medical practice, visit this page that outlines Intelligent Office’s medical solutions. With locations across North America, and professional assistants at each office, there’s bound to be a solution that works for your business.

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