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7 Reasons to Rent a Meeting Room

By Jake Nordquist   |    October 31, 2018   |    7:31 PM

Cost, Flexibility, & More: Why Meeting Room Rentals Are Ideal For Small Businesses

Because they're available on an as-needed basis, meeting rooms are a welcome solution for many small business owners, entrepreneurs, and other professionals. They’re a great alternative to traditional office space, especially for companies who don’t always need the extra office space.

If you’ve ever considered renting a meeting room or a conference room, keep reading to learn about some of the biggest business benefits.

1. Renting a meeting or conference room is affordable

The bottom line is at the top of every small business owners mind, and rentable meeting space can be an excellent way to save money. Rental terms are very affordable, and you only pay for the time that you need.

If your business has occasional meetings, but doesn’t quite need its own meeting spaces yet, renting space is the way to go. Renting is also great for startups and other businesses just starting out.

2. Meeting room rentals are flexible

You can rent a meeting room by the hour, day, or week. Timing isn’t the only thing that’s flexible, either.

You can also choose the type of meeting room you rent based on the number of attendees and a variety of other factors. If you need a small space one day and a larger conference room another time, it’s easy to set up.

3. Meeting rooms come equipped with everything you need

Speedy WiFi, projection equipment, conference phones, whiteboards… if you need it, the meeting room most likely has it.

If you’re concerned about learning new technology, just ask the office rental company for some details ahead of time. With a bit of preparation (and some Googling) you can quickly confirm whether everything will work properly during your meeting.

4. Guests will be warmly welcomed

When comparing meeting room rental providers, look for a company that goes above and beyond to make your guests feel welcome.

For example, Intelligent Office meeting rooms are equipped with tea, coffee, and water. Guests are greeted by reception staff, so you won’t have to worry about making sure attendees know where to go.

5. Focus more easily in a meeting room

With a meeting room, you can shut the rest of the world out when you shut the door. Your group can brainstorm in peace, hash out problems without anyone eavesdropping, collaborate with team members in different offices, or whatever else you need to accomplish.

6. Meeting in a professional space helps your image

Meeting prospects or customers at a coffee shop isn’t always a bad idea, but some meetings are better suited for an office setting.

Whether you’re trying to impress a potential customer, maintain a professional tone, or need to gather a group of people in one large room, meeting spaces create a more business-like atmosphere.

7. Meeting room rentals are available everywhere

No matter where business takes you, there’s bound to be a company offering rentable meeting space. Intelligent Offices has locations throughout the U.S. and Canada, and there are providers around the world who can help make sure your next meeting is a success.