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Start-Ups

4 Ways Virtual Office Spaces and Services Make Your Small Business Look Like a Bigger Company

By Barbara Beauregard   |    September 11, 2019   |    8:38 AM

How to Use Virtual Space and Services to Elevate Your Business’s Image

Regardless of your company’s capabilities, there will always be clients and customers who prefer to do business with a larger operation. If you’re running a business that’s on the smaller side, it can feel like there’s no way for you to compete with the big guys.

But, what if we told you there was a simple solution that would make your small business seem larger than it actually is? The trick is to use virtual office spaces and services, like assistance from a virtual receptionist and rentable executive office suites. Read on to learn about the top ways to utilize these tools, and get ready to easily and affordably take your business to the next level.

1. Gain a prestigious office address

With a virtual business address, your company instantly looks more professional (especially if you’ve been using your home address). Virtual addresses are also a great way to establish a local business footprint in a new city or region.

You don’t have to work on your business from the virtual address space, either. Providers like Intelligent Office (IO) allow companies to sign up for a virtual address without needing to physically be in the space. It’s even possible to use several addresses around the U.S. and Canada. Professional staff will always be on hand to receive letters and packages, too. 

2. With a virtual office, you can meet with clients in a professional office space

Gone are the days of meeting out of coffee shops and your home office. Virtual office spaces are a great deal for companies of all sizes, but they’re especially helpful for cash-strapped startups who couldn’t otherwise afford an office of such high caliber. Each office space is appointed with professional furnishings, and most have welcoming reception staff to greet visitors.

Many virtual offices are situated in prime locations inside well-known office buildings that are close to commercial hubs and financial districts. There’s no easier way to have an office suite, with an impressive address, in major cities like Toronto and Vancouver. Put your new virtual address in your email signature, on your business cards and elsewhere to make a great first impression.

3. Rent conference and meeting rooms from a virtual office provider

Office space isn’t the only tool available when you become a member of a virtual office. You can also rent meeting and conference rooms. All IO meeting rooms are equipped with whiteboards, projectors, comfy seating, a conference-ready phone and refreshments like coffee and tea. 

This type of environment is great for meetings and presentations with clients, and it automatically makes your small business look bigger. Since you’re using a virtual office provider, you aren’t responsible for the high cost of owning and running the space, either.

4. Use virtual services to get the administrative support your company needs 

Virtual offices, including IO, provide more than office space — they also give businesses affordable access to top-notch support. Hiring is often expensive, time consuming and frustrating. Virtual assistants, on the other hand, are already vetted and trained.

Virtual assistants can take on a wide variety of tasks, like phone answering, customer support, invoicing and more. No matter how an assistant supports your company, delegating tasks and getting extra help is the perfect way to get more done while making your small business seem like a larger enterprise.